Explain various types of conflicts. Discuss the strategies which have been used to resolve interparty conflict in any organization you are familiar with. Briefly describe the organization you are referring to.
Since individuals all comprise of different mind sets it’s quite possible that there may be arguments or differences of opinion regarding certain issues. You’ll find this happening most often in places of work. Usually there are different types of conflict but the ones causing most tensed environments are those pertaining to the office. This is so as most of our time is spent there. So where there are more people, and you spend more time, you are likely to engage in heaty arguments as well. It’s also due to the age factor at times. Thanks to our growing misunderstandings or generation gaps, you’ll find most elderly people getting inhibited by the younger generation. One of the reasons is because of the feeling of insecurity. Interdependence Conflicts. A person's job depends on someone else's co-operation, output or input. For example a sales-person is constantly late inputting the monthly sales figures which causes the accountant to be late with her reports.
Differences in Style. People's style for completing a job can differ. For example, one person may just want to get the work done quickly (task oriented), while another is more concerned about having it done a particular way e.g. artistic or by including other people in the project.
Differences in Background/Gender. Conflicts can arise between people because of differences in educational backgrounds, personal experiences, ethnic heritage, gender and political preferences.
Differences in Leadership. Leaders have different styles. Employees who change from one supervisor to another can become confused, for example one leader may be more open and inclusive whilst another may be more directive.
Differences in Personality. This type of conflict is often fueled by emotion and perceptions about somebody else's motives and character. For example a team leader jumps on someone for being late because she perceives the team member as being lazy and inconsiderate. The team member sees the team leader as out to get him.
Types of Conflict
By evaluating a conflict according to the five categories below -- relationship, data, interest, structural and value -- we can begin to determine the causes of a conflict and design resolution strategies that will have a higher probability of success.
Relationship Conflicts
Relationship conflicts occur because of the presence of strong negative emotions, misperceptions or stereotypes, poor communication or miscommunication, or repetitive negative behaviors. Relationship problems often fuel disputes and lead to an unnecessary escalating spiral of destructive conflict. Supporting the safe and balanced expression of perspectives and emotions for acknowledgment (not agreement) is one effective approach to managing relational conflict.
Data Conflicts
Data conflicts occur when people lack information necessary to make wise decisions, are misinformed, disagree on which data is relevant, interpret information differently, or have competing assessment procedures. Some data conflicts may be unnecessary since they are caused by poor communication between the people in conflict. Other data conflicts may be genuine incompatibilities associated with data collection, interpretation or communication. Most data conflicts will have "data solutions."
Interest Conflicts
Interest conflicts are caused by competition over perceived incompatible needs. Conflicts of interest result when one or more of the parties believe that in order to satisfy his or her needs, the needs and interests of an opponent must be sacrificed. Interest-based conflict will commonly be expressed in positional terms. A variety of interests and intentions underlie and motivate positions in negotiation and must be addressed for maximized resolution. Interest-based conflicts may occur over substantive issues (such as money, physical resources, time, etc.); procedural issues (the way the dispute is to be resolved); and psychological issues (perceptions of trust, fairness, desire for participation, respect, etc.). For an interest-based dispute to be resolved, parties must be assisted to define and express their individual interests so that all of these interests may be jointly addressed. Interest-based conflict is best resolved through the maximizing integration of the parties' respective interests, positive intentions and desired experiential outcomes.
Structural Conflicts
Structural conflicts are caused by forces external to the people in dispute. Limited physical resources or authority, geographic constraints (distance or proximity), time (too little or too much), organizational changes, and so forth can make structural conflict seem like a crisis. It can be helpful to assist parties in conflict to appreciate the external forces and constraints bearing upon them. Structural conflicts will often have structural solutions. Parties' appreciation that a conflict has an external source can have the effect of them coming to jointly address the imposed difficulties.
Value Conflicts
Value conflicts are caused by perceived or actual incompatible belief systems. Values are beliefs that people use to give meaning to their lives. Values explain what is "good" or "bad," "right" or "wrong," "just" or "unjust." Differing values need not cause conflict. People can live together in harmony with different value systems. Value disputes arise only when people attempt to force one set of values on others or lay claim to exclusive value systems that do not allow for divergent beliefs. It is of no use to try to change value and belief systems during relatively short and strategic mediation interventions. It can, however, be helpful to support each participant's expression of their values and beliefs for acknowledgment by the other party.
Explain the Importance of the communication in organizations. Discuss various communication channels used in an organization you are familiar with and their effectiveness. Briefly describe the organization you are referring to.
Importance of Communication in an Organization
Communication is one of the basic functions of management in any organization and its importance can hardly be overemphasized. It is a process of transmitting information, ideas, thoughts, opinions and plans between various parts of an organization. It is not possible to have human relations without communication. However, good and effective communication is required not only for good human relations but also for good and successful business. Communication is one of the basic functions of management in any organization and its importance can hardly be overemphasized. It is a process of transmitting information, ideas, thoughts, opinions and plans between various parts of an organization. It is not possible to have human relations without communication. However, good and effective communication is required not only for good human relations but also for good and successful business. Effective communication is required at various levels and for various aspects in an organization such as –
For manager – employee relations: Effective communication of information and decision is an essential component for management-employee relations. The manager cannot get the work done from employees unless they are communicated effectively of what he wants to be done? He should also be sure of some basic facts such as how to communicate and what results can be expected from that communication. Most of management problems arise because of lack of effective communication. Chances of misunderstanding and misrepresentation can be minimized with proper communication system.
For motivation and employee morale:
Communication is also a basic tool for motivation, which can improve morale of the employees in an organization. Inappropriate or faulty communication among employees or between manager and his subordinates is the major cause of conflict and low morale at work. Manager should clarify to employees about what is to be done, how well are they doing and what can be done for better performance to improve their motivation. He can prepare a written statement, clearly outlining the relationship between company objectives and personal objectives and integrating the interest of the two.
For increase productivity: With effective communication, you can maintain a good human relation in the organization and by encouraging ideas or suggestions from employees or workers and implementing them whenever possible, you can also increase production at low cost.
For employees: It is through the communication that employees submit their work reports, comments, grievances and suggestions to their seniors or management. Organization should have effective and speedy communication policy and procedures to avoid delays, misunderstandings, confusion or distortions of facts and to establish harmony among all the concerned people and departments.
Importance of written communication: Communication may be made through oral or written. In oral communication, listeners can make out what speakers is trying to say, but in written communication, text matter in the message is a reflection of your thinking. So, written communication or message should be clear, purposeful and concise with correct words, to avoid any misinterpretation of your message. Written communications provides a permanent record for future use and it also gives an opportunity to employees to put up their comments or suggestions in writing. With the increasing trend of globalization, the impact of globalization has lead to a fast changing environment the boundaries for business is diminishing day by day so is the movement of people between different countries and cultures. The requirements of multinational organizations like expansion plans in international market has continuingly increased the need to understand the cultural dimensions of different countries to achieve better results. Therefore the companies are required to understand a national culture’s impact on areas like communication in multicultural teams in different countries which has a high degree of effect on team performance. So our research question revolves around this topic as “How does culture influence communication in multi cultural teams”. This thesis makes an attempt to investigate the influence of national cultures on communication in project teams in China and India by focusing on construction industry based on a number of factors including Hofstede’s (1980) cultural dimensional framework. The researchers intend to explore the cultural factors having major impact on communication in multicultural project teams of both countries. Throughout our research and study, useful lessons on national cultures impact on communication can be drawn for multicultural project team in China and India. It can provide a better insight for the project teams to have concern for and understand why people from different countries and cultures react or respond to various situations in a different manner, giving high emphasis to communication process. To support our thesis a total of 12 semi-structured interviews were conducted with managers in different companies from construction sector. An empirical qualitative research using semi-structured interviews was conducted from a total of 12 project team members from multinational companies in China and India based on their experiences on cultural influence on team communication when working in project teams. The research revealed that there are significant differences and similarities in communication styles of Chinese and Indian teams, and the differences are mostly attributed to have strong links with cultural aspects. Specially with increasing economical changes the traditional patterns of behavior in communication are changing with time. The results also addressed number of similarities; especially in both the countries, culture continues to dominate most aspects of communication. The major implication is that the knowledge of the cultural differences and similarities would facilitate better team performance. Therefore, by keeping in mind the importance as well as the impact of various national cultures and presenting each member with a better understanding and knowledge about social background of the team mates within the multicultural teams, arguments and conflicts arise due to misconception and pre-judgment can be reduced. Hence it will increase the efficiency and effectiveness of the teams working in multicultural environment.
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